Weekly News & Announcements – June 29, 2021

Annual compliance training due Wednesday, June 30
The University of Texas System compliance policy and directives state that employees of all UT institutions are responsible for compliance
with appropriate laws, regulations, policies and procedures. Compliance activity is closely monitored by each institution and periodically
reported to UT System. To ensure that employees are aware of and trained on the compliance requirements, annual training is
provided. In accordance with UT System, state regulations and The Joint Commission, compliance training is a requirement of all UT
Health Science Center at Tyler employees. Annual compliance training modules are required for every employee within 30 days of their
start date and annually thereafter. These modules have been updated and assigned to all employees in NetLearning (accessible through Performance Manager). To access the annual training modules, please go to https://www.healthcaresource.com/performance/uthsct and click on Learning Assignments. In conjunction with annual compliance training, tuberculosis (TB) surveillance is also due. Please ensure you complete the TB screening form. The link for the form can be found within the 2021 ACT Occupational Health module. Managers: Please ensure your staff is aware of these training requirements and ensure timely completion for your area. Managers may view the status of their employees’ training completions by selecting the “Employees” tab at the top of the screen, then select “Employee List” from the drop-down menu, then select “Vitals” per employee. Another option for monitoring progress is available by using the NetLearning reports feature. Instructions for running reports for your employees can be found at: http://bit.ly/UTHSCTNetLearningManagerReports. Managers will also receive weekly email reports listing their employees and their incomplete modules. The deadline for completion is June 30, 2021. Should you have any questions or problems accessing the material, please email kristine.voorhies@nulluthct.edu.

UT Select fitness program new member special ends June 30
UT Select members can join the fitness program in June and pay no enrollment fee. The fitness program offers flexible options and access to a nationwide network of fitness locations plus online enrollment and tracking, automatic monthly payment withdrawal, mobile app with check-in and activity history and more. Go to bcbstx.com/ut then log in and search for the fitness program under Healthy Living. Enter JUNESTART during enrollment to join for free before June 30. If you have questions or prefer to enroll over the phone, contact a health advocate at (903) 882-2034.

New computer login screen effective Thursday, July 1
As UT Health North Campus Tyler transfers over to Epic, a lot of things are changing – even the way you log in securely to your workstation. Effective Thursday, July 1, all academic, research and clinical computers will have a new log in screen when logging in to your desktop, laptop and/or VDI computer session. This new log in screen is to accommodate the use of Imprivata OneSign for clinic-based computers. Imprivata OneSign provides a convenient, one-tap sign-on process and simplified user experience between workspaces all thanks to a badge reader.
As clinical users begin Epic training in the School of Community and Rural Health (H building), you will be prompted at that time to enroll your badge for a proximity badge reader at a designated kiosk. At this time, only clinical users will be enrolled in and have Imprivata badge readers installed on their workstations. For more information or instructions, visit: https://uthsct.sharepoint.com/sites/ITips/SitePages/Home(1).aspx.
All academic/research users will be prompted to log in on the new platform following the instructions: https://uthsct.sharepoint.com/sites/ITips/SitePages/How-to-Login-with-Imprivata-Login-Screen.aspx. For questions, please call iTAC at x7700 or email itac@nulluthct.edu.

Cancer Support Group meeting Wednesday, July 7
Join the Cancer Support Group for patients, caregivers and survivors on Wednesday, July 7, 2021, from noon to 1 p.m. The topic is: Stress, Relaxation and You. The group will meet at UT Health Science Center at Tyler, room G3117, (behind the library). A light lunch will be provided. Please RSVP by phone or email to Margaret Callens by June 30; (903) 877-8812 or margaret.callens@nulluthct.edu.

Annual enrollment July 15-31
Just a reminder that UTHSCT annual enrollment will be held July 15-31 and changes made during this time will be effective September 1, 2021. We are very excited to announce there will be no rate increase for benefit premiums and no changes to out-of-pocket costs such as copayments, deductibles and coinsurance for FY22!

PeopleSoft Financials upgrade July 28 through August 1
PeopleSoft Financials is being upgraded and there will be associated downtime for all PeopleSoft Financial modules from Wednesday, July 28 through Sunday, August 1. All purchasing, reconciliations, travel, accounts payable, etc. will be impacted by this scheduled downtime. Please be proactive in any functions you would normally perform for end of month. PeopleSoft Financials will be available again on Monday, August 2. Thank you for your patience and understanding.

Call for abstracts deadline July 31
The 2021 Health Disparities Conference at UTHSCT brings together members of the healthcare community, researchers, trainees, clinicians, insurers, health system representatives, community-based organizations and other stakeholders to offer attendees accessible learning and networking opportunities. This year’s conference will be held virtually September 16-17, 2021, and the theme is education, with specific focus on three important audiences: physicians and other healthcare providers, future physicians/healthcare providers and the community. The Health Disparities Conference Committee invites you to submit an abstract for a virtual presentation highlighting diverse perspectives, experiences and research addressing health disparities. Abstracts will be reviewed and selected submissions will be invited for an oral or poster presentation at the conference. The abstract should not be more than 500 words and the deadline to submit your abstract is 5 p.m. (CST) July 31, 2021. Please send your abstracts to yordanos.tiruneh@nulluthct.edu, harrison.ndetan@nulluthct.edu or cmarzilli@nulluttyler.edu.

$100 gift card giveaway
UTHSCT employees are eligible to be entered into a drawing to win one of 10 (yes, 10!) $100 gift cards by completing an online smoking cessation training course by July 31, 2021. This training qualifies as CME for medical providers. To be eligible for the drawing, you must also complete a follow-up survey that will be emailed to you three months following the completion of your smoking cessation training course by The University of Texas MD Anderson Cancer Center. Both the online training course and the follow-up survey must be completed by November 15, 2021. You can access the online training course here: https://study.mdanderson.org/courses/49. The gift card drawing will be held Thursday, November 18, 2021. For more information or questions, please contact the TNET Nicotine Tobacco Cessation Program Coordinator Tonny Williams at (903) 877-1477.

UTHSCT residents to see patients at new Family Circle of Care Clinic
Starting July 1, internal medicine residents from The University of Texas Health Science Center at Tyler (UTHSCT) will be serving the needs of patients at the new Family Circle of Care Clinic, formerly the UT Health East Texas North Tyler Clinic, located at the corner of West Gentry Parkway and Martin Luther King Jr. Boulevard. Lorena Santoro, DO, and Sunita Karki, APRN, FNP-C, will continue to see patients at the clinic, as well as internal medicine residents from UTHSCT, as part of a collaboration between The University of Texas Health Science Center at Tyler and Family Circle of Care. The clinic will see adults and children and take most commercial insurances, Medicare and Medicaid. It will also offer a discount program for patients without insurance, in-between employment or with insurance with high deductibles or copays.

Texas Collaborative for HIV Education and Prevention Learning Series
The Texas Collaborative for HIV Education and Prevention (TCHEP) is hosting a series of six webinars dedicated to several aspects of HIV prevention in healthcare settings, including routine HIV screening, biomedical HIV prevention strategies, stigma and bias, status neutral approach to HIV prevention, cultural humility and other topics. CME/CNE/CHES/CPH/SW ethics credits will be offered by the Texas Department of State Health Services. Visit the TCHEP website for dates and to register.

Dealing with your emotions on the job
Trying to maintain daily activities with so many unknowns in our world may seem difficult or overwhelming when trying to imagine what the “new normal” will look like. Regardless of whether you worked on campus through the pandemic or worked at home and have now returned to work at a UT campus, emotional reactions to the adjustments may occur. Some tips to help when you feel overwhelmed are:
• Ground Yourself – Soothe quickly by doing something like grabbing a stress ball, going for a walk outside and breathing in fresh air, walking a flight of stairs or taking your shoes off and standing in the grass/dirt/sand. Do breathing exercises such as inhale/hold/exhale/hold to the count of four and repeat as many times as you like.
• “Sense Exercise” – Identify the following: Five things you can see, four things you can feel, three things you can hear, two things you can smell and one thing you can taste.
• Mindfulness Exercise – Look around and identify 10 things in your vision, then nine items, then eight items and so on. Hopefully by the time you reach zero you will be calmer.
• Go for “In the Moment Support” – Call UTEAP (UT Employee Assistance Program) at (800) 346-3549 to speak with a licensed clinician 24/7. UTEAP is available, ready and willing to help during this time of transition.

All of Us Research Program looking for participants
Healthcare is often one-size-fits-all. But imagine a future where your health treatments are tailored to you. This is called precision medicine and is the basis for the All of Us Research Program. The University of Texas Health Science Center at Tyler and UT Health North Campus Tyler are partnering with the National Institutes of Health (NIH) on the All of Us Research Program to help make that future possible. The mission of All of Us is simple: to speed up medical research. To do this, we are asking participants, specifically our patients, in East Texas to be part of one million people or more to share their unique health data with NIH-approved researchers to be used to conduct studies on health and disease. The data collected will contribute to research that may improve health for generations to come. To learn more and to enroll, please visit JoinAllofUs.org/UTHCT and click on the “Join Now” button. For additional information, contact Carlton Allen at (903) 877-1427 or carlton.allen@nulluthct.edu.

Your Diabetes, Your Heart workshops
UTHSCT Lifestyle Change Programs now offers Your Diabetes, Your Heart. This program includes is a single session virtual or in-person course that takes approximately 1.5 hours to complete. Participants will learn about diabetes and heart health to lower risks, helpful resources to live healthy with diabetes and will be able to connect with peers for encouragement. If you or someone you know has been affected by Type 1, Type 2, gestational or prediabetes and would like to learn more about diabetes, please call (903) 877-1436, email lifestylechangeprograms@nulluthct.edu or register online at: https://www.uthct.edu/lifestyle-change-programs-2/. No physician referrals are needed.

Submit news and events

 Weekly announcements about news and events for faculty, staff and students must be submitted by 5 p.m. on the Friday before the item is to appear in the following Tuesday’s UTHSCT newsletter. Submit announcements hereEarly submissions are always welcome! Emails to this address will not receive a personal response.